2017 Road Salt Bid

***Bid Opening Date: Wednesday, July 12, 2017***

The intent of this bid is to establish a firm price agreement for the purchase of rock salt for the City of Middletown and the participating entities of the Southwest Ohio Purchasers for Government (SWOP4G).

The City of Middletown Purchasing Office has agreed to advertise and solicit bids for the joint purchase of rock salt to obtain the best possible price for all participants. The bid calls for delivered prices for the salt from origin to the individual entities.

The quantities listed on the attached sheets are estimated quantities for each entity. Actual deliveries may be more or less, as the entities require. The successful vendor must have the minimum quantities specified available for each entity, and must deliver to each entity the quantity called for during the contract period. Delivery and invoicing addresses for each entity are attached to this specification.

Each entity will issue a purchase order or letter of intent committing their estimated portion of this request for rock salt.

All sealed bids must be delivered to the City of Middletown Purchasing Office prior to the time specified in the bid request (11:00 a.m., Wednesday, July 12, 2017). No proposal may be withdrawn after it has been deposited with the Purchasing Agent of the City of Middletown. Proposal forms and specifications may be secured at the Purchasing Office, City Building, One Donham Plaza, Middletown, Ohio 45042.

All proposals must be made on the forms provided and must be in conformity with this notice. Proposals shall be returned with notice, proposal form and specifications intact. All proposals containing quotes not asked for or which are otherwise not in conformity with this notice, may be considered invalid and may be rejected. The right to reject any and all proposals is reserved by SWOP4G. Formalities may be waived at the option of the organization.

All bids will be opened and read publicly on the bid due date.

A certified check on a solvent bank, drawn and made payable to the Treasurer of the City of Middletown, Ohio, or a bid bond by a surety company licensed to do business in Ohio, in a sum not less than 5% of the total amount of the bid based on estimated tonnage for all entities, as surety for the execution of the contract, shall accompany each proposal. The checks of all bidders will be returned upon the execution of the contract.

Failure of vendor to furnish material complying with the specifications called for in this invitation to bid, or to comply with the terms of this invitation, may be justification to purchase the materials in the open market or to cancel the contract or applicable portions thereof, and award the portions canceled to another supplier. In the event either of the above procedures must be resorted to, the vendor shall be required to reimburse those participating for any expense incurred in excess of the contract price


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